Country-Specific Document Checklist for WhatsApp API Verification#
Getting your business verified on WhatsApp is a crucial step to unlock the full potential of the WhatsApp Business API. But the documents required for verification can vary depending on your country’s regulations. Let’s break it down so you know exactly what to prepare!
Why Business Verification Matters#
Business verification ensures that your company is legitimate, helping you build trust with customers and gain access to advanced features like messaging limits, phone number, quality ratings, and more. The process involves submitting documents that prove your business’s identity and legal status.
Here’s a quick guide to the types of documents commonly needed, depending on where your business is located.
Brazil#
| Acceptable Documents |
|---|
| CNPJ Card |
| Social Contract |
| MEI Registration |
| Unacceptable Documents |
|---|
| CPF (Individual Taxpayer Registry) |
| Personal Utility Bills |
China#
| Acceptable Documents |
|---|
| 公司註冊證書 → Certificate of Incorporation |
| 商業登記摘錄 → Business Registration Extract |
| 商業登記證 → Business Registration Certificate |
| 营业执照 → Business License |
| 銀行帳單 → Bank Statement |
| Unacceptable Documents |
|---|
| Invoices |
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Other documents like company flyers, letterhead, etc. |
Cyprus#
| Acceptable Documents |
|---|
| Αντίγραφο κίνησης λογαριασμού / Hesap özeti → Bank Account Statement / Account Summary |
| Εγγραφή στο μητρώο Φ.Π.Α. → VAT Registration |
| Καταστατικό / Şirket ana sözleşmesi → Articles of Association |
| Μητρώο Επιχειρηματικών Οντοτήτων → Business Entity Register |
| Συστατική Πράξη Εταιρείας / Şirket Kuruluş Onay Belgesi → Certificate of Incorporation / Company Establishment Approval Certificate |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
France#
| Acceptable Documents |
|---|
| Avis de situation au repertoire Sirene → Notice of Registration in the Sirene Directory |
| Extrait d’immatriculation D1 → D1 Registration Extract |
| Extrait K, L, Kbis ou Lbis → K, L, Kbis, or Lbis Extract (official company registration documents in France) |
| Facture d’électricité, de gaz ou d’eau → Electricity, Gas, or Water Bill |
| Lettre de confirmation de numéro SIREN délivrée par l’Urssaf → SIREN Number Confirmation Letter issued by Urssaf |
| Statuts de l’entreprise → Articles of Association / Company Statutes |
| VAT registration → VAT Registration |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc |
India#
| Acceptable Documents |
|---|
| Business license |
| Certificate of incorporation |
| Goods and services tax registration certificate(GST) |
| Permanent Account Number Card (PAN) |
| Business bank statement |
| Shop establishment certificate |
| Udyog Aadar (UID) |
| Utility bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Indonesia#
| Acceptable Documents |
|---|
| Business bank statement → Business Bank Statement |
| Izin Usaha Mikro Kecil (IUMK) → Micro and Small Business License |
| Nomar Induk Berusaha (NIB) → Business Identification Number |
| Surat Izin Usaha Perdagangan (SIUP) → Trade Business License |
| Surat Pengukuhan Pengusaha Kena Pajak (SPPKP) → Taxable Entrepreneur Confirmation Letter |
| Tanda Daftar Perusahaan (TDP) → Company Registration Certificate |
| Utility bill → Utility Bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Ireland#
| Acceptable Documents |
|---|
| An Oifig um Chlárú Cuideachtaí → Companies Registration Office (this is in Irish, referring to the business registration authority in Ireland) |
| Business bank statement |
| Business tax certificate |
| Certificate of business incorporation |
| Certificate of registration |
| Utility bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Italy#
| Acceptable Documents |
|---|
| Atto Costitutivo → Deed of Incorporation / Articles of Incorporation |
| Certificato di Registrazione Aziendale → Certificate of Business Registration |
| Registro Imprese dell’archivio ufficiale della CCIAA → Business Register from the Official Chamber of Commerce Archive |
| Statuto → Company Statute / Articles of Association |
| Business bank statement |
| Certificate of formation |
| Utility bill |
| Value Added Tax Certificate (VAT) |
| Unacceptable Documents |
|---|
| Invoices |
| Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Other documents like company flyers, letterhead, etc. |
Japan#
| Acceptable Documents |
|---|
| 個人事業の開業, 廃業等の届出書 → Notification of Sole Proprietorship Establishment or Closure |
| 営業許可 → Business License / Operating Permit |
| 定款 → Articles of Incorporation |
| 履歴事項全部証明書 → Certificate of Full Registry Records (Corporate Registry Certificate) |
| 法人番号指定通知書 → Corporate Number Notification Letter |
| 納税証明書 → Tax Payment Certificate |
| Business bank statement |
| Utility bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
South Korea#
| Acceptable Documents |
|---|
| 사업자등록증 → Business Registration Certificate |
| 요금납부 내역서 → Payment Statement / Bill Payment History |
| 지방세 납세 증명서 → Local Tax Payment Certificate |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Taiwan#
| Acceptable Documents |
|---|
| 台中市政府函 → Taichung City Government Letter |
| 有限公司设立登记表 → Limited Company Registration Form |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
United Arab Emirates#
| Acceptable Documents |
|---|
| Certificate of formation |
| رخصة تجاري → Business License |
| شهادة تسجيل ضريبة القيمة المضافة → VAT Registration Certificate |
| فاتورة اتصالات → Telecommunications Bill |
| فاتورة الكهرباء → Electricity Bill |
| كشف حساب بنك → Bank Statement |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Ukraine#
| Acceptable Documents |
|---|
| Виписка з єдиного державного реєстру юридичних осіб, фізичних осіб-підприємців та громадських формувань → Extract from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Formations |
| Виписка з єдиного державного реєстру юридичних осіб та фізичних осіб-підприємців → Extract from the Unified State Register of Legal Entities and Individual Entrepreneurs |
| Витяг з реєстру платників єдиного податку → Extract from the Register of Single Taxpayers |
| Свідоцтво платника єдиного податку → Single Tax Payer Certificate |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
United Kingdom#
| Acceptable Documents |
|---|
| Business bank statement |
| Certificate of Incorporation |
| Certificate of public liability insurance |
| Companies House document |
| Company registration number (CRN) |
| HM Revenue and Customs: VAT certificate |
| HM Revenue and Customs: Account statement |
| Utility bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
United States#
| Acceptable Documents |
|---|
| Articles of incorporation |
| Business bank statement |
| Business license |
| Employer identification number (EIN) |
| IRS SS-4 (Ein Assignment Letter) |
| IRS 147c (EIN Confirmation Letter) |
| Taxpayer identification number |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Invoices |
| Other documents like company flyers, letterhead, etc. |
Other Countries#
| Acceptable Documents |
|---|
| Bank statement |
| Business licenses and permits from any level of government |
| Certificate of formation or incorporation |
| Business Tax or VAT registration certificate |
| EIN confirmation letter from the IRS (U.S. only) |
| Federal tax returns to the IRS by company (U.S. only) |
| Business bank account statements |
| Business credit report from one of the reporting agencies |
| Utility bill like a phone or electricity bill |
| Unacceptable Documents |
|---|
| Purchase Orders |
| Self-filled applications for the company |
| Tax returns filed by you or your company |
| Website print |
| Other documents like company flyers, letterhead, etc. |
General Tips for a Smooth Verification Process#
- Accurate Business Information: Ensure your business name, address, and legal details match across all documents.
- Clear, Legible Documents: Submit high-quality scans or PDFs to avoid processing delays.
- Consistent Facebook Business Details: Double-check that your Meta Business Manager information aligns with your submitted documents.
Need Help with Verification?#
If you’re feeling overwhelmed by the requirements, Emovur can guide you through the entire verification process, ensuring you have the right documents ready and helping you avoid common pitfalls.
Want to get verified and start leveraging the WhatsApp Business API? Let’s make it happen — feel free to reach out!
